SECRETARY GENERAL
POSITION IN THE ORGANIZATIONAL STRUCTURE
• Works under the authority of the Rector.
DUTIES, AUTHORITIES, AND RESPONSIBILITIES
• To act as the head of the university’s administrative organization in accordance with Decree Law No. 124 on the Administrative Organization of Higher Education Institutions.
• To carry out activities both personally and through the units under his/her supervision, apart from the duties performed as the head of the administrative organization.
• To ensure that the units within the university’s administrative organization operate efficiently, orderly, and harmoniously.
• To serve as the rapporteur for the University Senate and the University Executive Board, ensuring that the decisions taken are recorded and archived.
• To communicate the decisions of the University Senate and the University Executive Board to relevant university units.
• To make recommendations to the Rector regarding the personnel to be appointed within the university’s administrative organization.
• To ensure the execution of press and public relations services.
• To coordinate the correspondence of the Rectorate.
• To ensure that all quality records within the unit are properly filed, maintained, and preserved.
• When necessary, to request revisions or the creation of new documents related to ISO 9001:2015 procedures (including instructions and forms) of the unit, and to ensure that such documents remain up to date.
• To perform all activities in compliance with the job descriptions and ISO 9001:2015 Quality Assurance System procedures, to ensure that all staff within the unit follow the same principles, and to supervise their implementation.
• To perform other similar duties assigned by the Rector.
• The Secretary General is responsible to the Rector for the fulfillment of these duties.
QUALIFICATIONS REQUIRED FOR THE POSITION
• Must be a graduate of a faculty or a four-year higher education institution.
• Must meet the requirements specified in Article 68(b) of Law No. 657 on Civil Servants.
DEPUTY SECRETARY GENERAL
POSITION IN THE ORGANIZATIONAL STRUCTURE
• Works under the authority of the Secretary General.
DUTIES, AUTHORITIES, AND RESPONSIBILITIES
• To assist the Secretary General in the areas of authority and responsibility determined by him/her.
• To monitor and control the operations of the units related to his/her areas of authority and responsibility.
• To conduct necessary supervision and oversight activities over the personnel working in the relevant units.
• To perform the duties assigned in accordance with the instructions of the Rector, Vice Rectors, and Secretary General, and within the framework of the relevant legislation.
• To act as the Secretary General in his/her absence.
• To perform other duties assigned by the Rector and Secretary General within the framework of laws, statutes, and regulations.
• To carry out other similar duties as assigned.
• The Deputy Secretary General is responsible to the Secretary General for the execution of tasks within his/her designated areas of authority and responsibility.
QUALIFICATIONS REQUIRED FOR THE POSITION
• Must be a graduate of a faculty or a four-year higher education institution.
• Must meet the requirements specified in Article 68(b) of Law No. 657 on Civil Servants.
• Must meet the requirements set forth in the Regulation on Promotion in Universities.
DIRECTOR OF ADMINISTRATIVE AFFAIRS
POSITION IN THE ORGANIZATIONAL STRUCTURE
• Works under the authority of the Secretary General.
DUTIES, AUTHORITIES, AND RESPONSIBILITIES
• To ensure that office services are carried out effectively and efficiently in accordance with legal provisions and the University’s Strategic Plan.
• To monitor and control the activities and conduct of the directorate staff.
• To ensure that the duties of the Directorate are carried out completely and on time.
• To ensure the recording, safekeeping, and archiving of the decisions taken by the University Senate and the University Executive Board.
• To communicate the decisions of the University Senate and the University Executive Board to relevant university units.
• To carry out the correspondence of the Office of the Secretary General.
• To keep records of the decisions of the University Disciplinary Board.
• To manage the archiving services of the unit.
• To ensure coordination and organization within the unit.
• To ensure that all incoming and outgoing documents to and from the Rectorate are registered with date and number in the electronic system.
• To ensure the posting of outgoing documents.
• To receive official notifications and incoming correspondence from outside institutions and to return any misdelivered mail.
• To ensure cooperation and coordination with the document registration officers of other units.
• To perform other similar duties as assigned.
• The Director of Administrative Affairs is responsible to the Secretary General for the execution of these duties.
QUALIFICATIONS REQUIRED FOR THE POSITION
• Must meet the requirements set forth for Branch Managers in the Regulation on Promotion in Universities.
ADMINISTRATIVE STAFF
POSITION IN THE ORGANIZATIONAL STRUCTURE
• Works under the authority of the Branch Manager.
DUTIES, AUTHORITIES, AND RESPONSIBILITIES
• To file all incoming and outgoing documents.
• To track the signature process of the University Senate and Executive Board decisions.
• To prepare outgoing mail for posting.
• To prepare the mailing list and inform the relevant unit via e-mail.
• To deliver documents to relevant units with a receipt (log record).
• To perform other duties assigned by supervisors.
QUALIFICATIONS REQUIRED FOR THE POSITION
• Must be a graduate of at least a high school or equivalent institution.
• Must be orderly, reliable, and attentive.
• Must be adaptable to a fast-paced and disciplined work environment and open to teamwork.
• Must embrace the concept of total quality management.